Terms and conditions

Welcome. We’re delighted you’re considering joining The Scented Circle. These Terms & Conditions outline the practicalities of booking and attending one of our retreats. We’ve written them to be as clear, transparent, and human as possible – so you know exactly where you stand. By booking with us, you agree to the terms set out below.

1. Who we are

The Scented Circle Ltd is a UK-based business curating perfume-themed wellbeing retreats in and around Grasse, France.

  • “We”, “us”, and “our” refer to The Scented Circle Ltd (UK)

  • “You” refers to the person booking and/or attending the retreat

2. What’s included

Your retreat package includes:

  • Four nights’ accommodation at our chosen Bastide

  • Breakfast, lunch and dinner each day

  • A glass of wine with lunch and dinner (additional alcoholic drinks are payable separately)

  • All scheduled perfumery workshops and cultural experiences listed in your itinerary

  • Daily yoga and meditation sessions included in the programme

  • Use of the accommodation and all amenities, including pool and grounds

  • Support from your retreat hosts throughout your stay

3. What’s not included

The following are not included in the retreat price:

  • Flights or travel to/from France

  • Transfers to the accommodation unless otherwise stated

  • Additional alcoholic drinks beyond the standard glass served with meals

  • Travel insurance (strongly recommended)

  • Any optional wellbeing treatments such as Reiki

  • Activities, transport, or excursions arranged outside the scheduled itinerary

Optional extras will always be clearly identified as optional.

4. Booking & Payment

Payment is taken securely via our website at the time of booking. A “Pay Later” option may be available via Klarna – this is a separate agreement between you and Klarna. Your booking is confirmed once payment has been received and you receive written confirmation from us.

5. Cancellations & Refunds

If you cancel:

  • 60 days or more before the retreat start date
    → You’ll receive a full refund

  • Within 60 days of the retreat start date
    → We’re unable to offer a refund

For this reason, we strongly recommend comprehensive travel insurance, including cancellation cover.

If circumstances beyond our control require us to postpone or cancel the retreat, you will be offered:

  • a transfer to a future retreat, or

  • a full refund of payments made

We are unable to refund travel, flights, accommodation, or other personal expenses.

6. Travel & Insurance

You are responsible for:

  • your travel arrangements to and from the retreat

  • a valid passport and any required visas

  • suitable travel and medical insurance

We recommend cover that includes:

  • medical care

  • cancellation

  • travel disruption

  • loss or delay of luggage

7. Health & Wellbeing

Our retreats include gentle yoga, meditation, cultural visits, walking and perfume-related activities.

By booking, you confirm that:

  • you are physically and mentally able to participate

  • you will inform us of relevant health conditions, allergies or mobility needs

  • you understand you are responsible for your own wellbeing

Yoga and meditation are always optional, invitational, and adaptable. Reiki and similar treatments are complementary wellbeing practices – not medical treatment – and are offered as optional extras. If in doubt, please consult a medical professional before travelling.

8. Behaviour & Respect

We aim to create a retreat environment that is kind, inclusive, and respectful – for guests, partners, and hosts alike. We reserve the right to refuse participation without refund where behaviour compromises the safety or wellbeing of others.

9. Sustainability & Responsible Travel

We work thoughtfully with our partners in Grasse and kindly invite guests to respect:

  • local community and culture

  • the natural environment

  • the privacy of our hosts

  • the spirit of mindful, sustainable travel

10. Photography & Content

We may occasionally take photographs to document retreat life. If you’d prefer not to appear in any images, simply let us know – your wishes will always be respected.

11. Programme Changes

On rare occasions, elements of the programme may need to shift due to weather, partner availability, or other circumstances. If this happens, we will always aim to offer an equivalent experience.

12. Liability

We take great care in creating a retreat that is safe, supportive and beautifully organised. However:

  • participation is at your own risk

  • we are not liable for injury, illness, loss or damage to personal property

  • we are not responsible for external factors beyond our control, such as strikes, weather, transport issues or venue changes

Nothing in these terms limits your statutory rights.

13. Governing Law

As a UK-based business, these Terms & Conditions are governed by the laws of England and Wales. Any disputes will fall under the jurisdiction of the English courts.

14. If anything feels unclear

Please ask us by emailing hello@thescentedcircle.co.uk. Clarity creates trust – and every question is welcome.

[Last updated: 06.01.26]